WE ARE HIRING!

Mermaid Seeks Accounts Administrator (part-time)

Accounts Administrator (part-time)

Mermaid Arts Centre is seeking a detail-oriented individual to join the company as Accounts Administrator. Reporting to the Artistic Director and General Manager, the Accounts Administrator is a key member of the Mermaid team responsible for ensuring smooth, timely and accurate financial operation and management.

Mermaid Arts Centre is County Wicklow’s creative powerhouse. We connect artists and communities across County Wicklow in sharing artistic experiences that spark curiosity, delight and debate, while fostering pride, pleasure and well-being.

We gather artists and audiences together to create, participate in and enjoy unforgettable artistic experiences. We provide an artist-led creative hub and artistic resource for artists and companies in County Wicklow, working in both professional and amateur contexts. We sustain the work of artists through employment opportunities, advocacy and practical supports for their creative development. We enrich the lives of all communities in County Wicklow through the creation, co-creation and presentation of a diverse programme of excellent contemporary arts experiences.

Full Job Description and details on how to apply: HERE


PERSON SPECIFICATION

The ideal candidate will have experience in bookkeeping and demonstrate a keen interest in accuracy and attention to detail. A prior knowledge of the arts sector and Arts Council reporting would be beneficial.

The ideal candidate will have:

  • Proficiency in Microsoft Excel
  • Proficiency in QuickBooks and Collsoft Payroll or other accountancy/Payroll software
  • Proficiency in Microsoft Office Suit
  • Experience using Banking on line
  • Experience with dealing with revenue returns
  • Excellent attention to detail and accuracy
  • Strong analytical and problem solving skills
  • Ability to work on own initiative and prioritise tasks
  • 5+ years’ experience in bookkeeping
  • Personal accountability, high level of integrity and ability to observe strictest confidentiality


DUTIES & RESPONSIBILITIES

The Role

Reporting to the Artistic Director and General Manager, the Account Administrator is a part-time role (20 hours per week) but nevertheless a key position at Mermaid, with responsibility for ensuring that accurate financial records are adhered to.

As Accounts Administrator you will have responsibility for:

  • General accounts/data entry on a weekly basis on QuickBooks Accounts which will include recording all income and expenditure, payment of all creditors through banking on line (BOI)
  • Run payroll on a weekly basis, recording part-time hours, calculate holiday and bank holiday pay and make all revenue filings including VAT returns.
  • Preparation of monthly bank reconciliation
  • Assist with box office settlements including contra accounting
  • Work with the General Manager to provide accurate and timely financial reports to the Finance committee and Board of Directors
  • Assist with external audit requirements
  • Process staff expenses, credit card statements and petty cash
  • Input journal transactions, accruals and prepayments
  • Assist with the preparation of funding applications and yearly budgets


TERMS & CONDITIONS

Contract: 2 years (with 6-month probationary period) fixed-term, part-time contract.

Salary: €31,000 to €34,000 (pro rata at 50% : €15,500 to €17,000 depending on experience

Working hours: 20 hours per week (inclusive of breaks)

Pension: There is no company pension at present, but the company will facilitate payments to selected pension plan. This policy is reviewed annually.

Holidays: 23 days (includes Good Friday and 24 December) plus public holidays.


Recruitment Process

Candidates should submit a short application that should include CV including two referees and cover letter outlining appropriate skills

These should be emailed to recruit@mermaidartscentre.ie with ACCOUNTS ADMINISTRATOR in the subject line. You must submit your application to recruit@mermaidartscentre.ie by 12pm on Friday 27th May 2022(no late applications will be accepted in any circumstances).

We particularly encourage applications from members of groups who are underrepresented in the cultural sector. Mermaid County Wicklow Arts Centre is an equal opportunities employer and welcomes applications from people of all genders, nationalities, races, cultural backgrounds, ages, religions, languages, different abilities, sexual orientations or socio-economic statuses. Mermaid is committed to equality and diversity in the workplace, and to supporting our team with ongoing career development opportunities.

If you have any access requirements or additional needs, please let us know and we will find a way to support and facilitate your application. We are committed to providing as much support as possible to individuals. Questions and concerns can be directed to Darren Coogan, GM@mermaidartscentre.ie.

All applicants will receive a response by 3rd June 2022 and shortlisted candidates will need to be available for interview on 15th June 2022, start date to be as soon as possible after the successful candidate is informed.


Mermaid is core funded by Wicklow County Council and the Arts Council / An Chomhairle Ealaíon.